Amazon, Shopify and TikTok Shop pay you a number that already nets out fees, ads, refunds and reserves. If your books record deposits as revenue, your margins are fiction. ClearSettle is a specialist accounting team for US e-commerce LLCs — settlement-level books, in your own QuickBooks, closed by the 10th.
Why sellers switch
A $12,847 deposit isn't $12,847 of sales — it's $18,205 of sales minus five kinds of costs. Book the deposit and you understate revenue, hide your real fees, and misstate margin on every channel.
We book the settlement, not the deposit →Cash-basis inventory makes a great month look terrible and a bad month look great. Accrual COGS, posted monthly, is the difference between knowing your margin and guessing it.
Accrual inventory, done properly →Your CPA can only file what your books say. Misbooked settlements mean overstated income, missed deductions, and a scramble every March. Clean books by the 10th make filing boring — as it should be.
Tax-ready, every month →Who we serve
US LLCs doing roughly $250k–$5M a year, on one channel or five. These are the three situations we know best.
The fastest-growing marketplace has the messiest settlements: creator commissions netted before payout, live-sale refund clusters, and fee structures that change quarter to quarter. Most bookkeepers have never seen one.
Amazon plus Shopify plus TikTok plus wholesale — each with its own settlement logic, fee schedule and payout cadence. We consolidate all of it into one clean P&L you can run the business on.
Bi-weekly settlements with FBA fees, reimbursements, reserves and storage buried inside a single deposit. We split every payout into its real components — so your revenue, fees and margins are true.
Pricing
You know the price before we start, every month, in writing. Fees scale with order volume and channels — not with how long things take us.
Tax return filing (1120, 1065, 5472, state returns) is prepared and signed by our partner US CPA/EA firm — we deliver tax-ready books, you get one seamless handoff.
The difference
| Typical bookkeeping service | ClearSettle | |
|---|---|---|
| Revenue | Deposits booked as sales; fees invisible | Every settlement split into sales, fees, refunds, reserves |
| Your data | Proprietary platform you can't export | Your own QuickBooks file — portable forever |
| Who does the work | Rotating team, re-onboarded every quarter | Named accountants who know your account |
| Response time | Days of silence during busy season | 24-hour response SLA, in your contract |
| Close date | "When it's ready" | By the 10th business day, every month |
| Contract | Annual, prepaid | Month to month — leaving is one email |
How it works
You grant read-only accountant access to your QuickBooks. Within 48 hours you get a written findings memo: what's misbooked, what it's costing you, and a fixed quote to fix it — useful whether you hire us or not.
We rebuild the backlog month by month — settlements decomposed, duplicates purged, COGS restated — delivered in weekly batches so you see progress, then walk you through the corrected numbers on a call.
Reconciled accounts, P&L, balance sheet, and a plain-English note on what moved and why — by the 10th business day. Our team works from Europe, so your books update while you sleep.
FAQ
Our accounting team works from Madrid, Spain — Big 4-trained, working exclusively on US e-commerce books under US accounting conventions. Roughly a quarter of US CPA firms already run offshore teams; the difference is you get the specialists directly, without the firm's markup. And the time zone works for you: we close your books during your night, and overlap with US East Coast afternoons for calls.
We prepare tax-ready books and workpapers; filing is done by our partner US CPA/EA firm, so every return is signed by a US-credentialed preparer. One seamless handoff — instead of an accountant who "does a bit of everything" and closes your books in August.
It's our most common starting point — especially for TikTok Shop sellers. Backlogs are quoted flat per month of catch-up, so you know the total cost before we start, and we deliver the rebuilt months in weekly batches so you can see progress.
QuickBooks Online, with A2X or Link My Books handling marketplace settlement data from Amazon, Shopify, TikTok Shop, Walmart, Etsy and eBay. If you're not on QBO yet, migration is part of onboarding.
You grant accountant-level access from your own accounts — we never hold your logins. Access is revocable by you at any time, work happens under a US-style engagement letter with confidentiality terms, and EU-based operations mean GDPR-grade data handling by default.
You email us, and that's it — month to month means month to month. Your QuickBooks file, and every reconciliation in it, stays yours. We're comfortable making leaving easy because clean books closed by the 10th is what keeps clients — not contracts.
A free 30-minute diagnostic with read-only access. You get a written memo of what's misbooked and what it's costing you — whether you hire us or not.
Book your free diagnostic No obligation. No sales pitch. Just findings.